Remember from the intro post, these are the primary requirements I have for a To Do app for my phone/computer/the cloud…

Among the requirements I have for a to do list are:

  • Repeating Tasks… I write on 4 blogs and maintain a couple of dynamic websites that always need fresh content.  So, I need to remember where I need to write posts each day.  My repeating tasks include:
    • Same day each month (gathering statistics in my local MLS)
    • Same day each week (weekly posts like my 53 Cool Concept series each Sunday)
    • Every X number of days (for places I post every four or eight days, etc)
  • Ability to tag or note which tasks are for which purpose
  • Prioritization (so I don’t get caught up in stuff that doesn’t matter… missing things that are more important)
  • Ability to sync between my mobile device and other devices (laptop, cloud, etc.)
  • That seems pretty simple…

    Google Calendar is a contact- and time-managem...
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    Fifth up is Taskos.

    Repeating Tasks

    This is the one that kicks out most of the To Do Lists for me.  There are several options, which may make this a great opportunity for some folks, but I felt a little limited.

    • Daily – You can set tasks to repeat daily, or every x number of days.  Not every Tuesday or any other variant.
    • Weekly – Tasks can be set to repeat on a weekly basis, as well.  So, if you have a task that needs to be done every Tuesday, this is the option you would use.  You can set it to repeat on multiple selected days without entering each of them separately.  That puts this above many other task apps.
      Image representing Google Calendar as depicted...
      Image via CrunchBase
    • Monthly – The next option would be a monthly task.  This can be set a specific day (November 20th for example) but not on a trigger (like the 3rd Saturday of the month).

    Categorization

    Tasks can be applied to specific categories.  This helps to keep things organized.

    Prioritization

    Google Tasks icon for Fluid

    We HAVE to be able to focus on the things that are most important.  Checkmark has three priority levels: low, medium and high.  One thing I would note here, though.  You CAN change the order that tasks appear on the list, however, the changes aren’t controlled enough.  For example, I keep several tasks without due dates.  With my tasks organized by date, they appear first, even though they are not a priority for me.

     

    One thing that Taskos does is to sync well with Google Calendar.  I personally find a lot of limits in Google Calendar (not the calendar as much as the accompanying tasks).  If Google Calendar and Google Tasks could do exactly as I wanted, this would be a viable app for me to handle Task Management.

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    Remember from the intro post, these are the primary requirements I have for a To Do app for my phone/computer/the cloud…

    Among the requirements I have for a to do list are:

    • Repeating Tasks… I write on 4 blogs and maintain a couple of dynamic websites that always need fresh content.  So, I need to remember where I need to write posts each day.  My repeating tasks include:
      • Same day each month (gathering statistics in my local MLS)
      • Same day each week (weekly posts like my 53 Cool Concept series each Sunday)
      • Every X number of days (for places I post every four or eight days, etc)
    • Ability to tag or note which tasks are for which purpose
    • Prioritization (so I don’t get caught up in stuff that doesn’t matter… missing things that are more important)
  • Ability to sync between my mobile device and other devices (laptop, cloud, etc.)
  • That seems pretty simple…

    Fourth up is Todo of Me.

    Repeating Tasks

    Aztec sun stone replica
    Image via Wikipedia

    This is the one that kicks out most of the To Do Lists for me.  There are several options, which may make this a great opportunity for some folks, but I felt a little limited.

    • Daily – You can set tasks to repeat daily… just daily.  Not every Tuesday or any other variant.
    • Weekly – Tasks can be set to repeat on a weekly basis, as well.  So, if you have a task that needs to be done every Tuesday, this is the option you would use.  You can’t set it to repeat on multiple selected days without entering each of them separately.
    • Monthly – The next option would be a monthly task.  This can be set a specific day (November 20th for example) but not on a trigger (like the 3rd Saturday of the month).

    Partial Completion

    Tasks can be made partially complete.  This is great if you have multi-part tasks.  They can be unstarted, in-progress or complete.

    Prioritization

    We HAVE to be able to focus on the things that are most important.  Checkmark has four priority levels: low, medium, high and emergency (I named them that… they have different color stars in the app).

     

    This app is pretty bare bones.  It might serve for some, but my calendar/task needs are well beyond this app.  There is a paid/Pro version, and I have not reviewed that version.

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    A few days ago I wrote about how our mobile phones are becoming Swiss Army Knives.  They have SO many uses compared to devices even a few years ago.  And then I ran across this graphic that highlights some interesting data regarding our patterns of phone usage.

    Cell Phone Usage
    Via: Online IT Degree

    The stats regarding teens and texting is truly amazing to me.

    Vicorinox SwissTool
    Image via Wikipedia

    I love multi-tools.  I have half a dozen around the house, in the truck, etc.  They are great to carry because they can help with so many situations.  Knife, screwdriver, saw, bottle opener, pliers and file… all right there on my belt.  I even have a mini multi-tool that has a flashlight on it.  It isn’t bright, but great when I need to step out of a tent in the middle of the night…

    I have another multi-tool that is with me even more, though.  No knife, saw, bottle opener or even a screwdriver.  It does have a flashlight, though.

    It is my phone.

    I keep running into more things it can do… and do well.  It has a 5 megapixel camera, 480p video recorder and everything else one would expect from an Android smartphone.  The apps are amazing.

    Today… in just one day… I have used my phone to shoot a video blog, reply to emails, coordinate a client meeting with a closing firm to get some questions answered, texting a few friends to keep in touch, update my calendar to stay on top of upcoming events, taking notes about ideas for blog posts and helping me lose weight.  Seriously, on that last front, I have dropped 16 pounds in less than 6 weeks.  (the app is called MyFitnessPal).

    But, like any multi-tool, it doesn’t do any good if you don’t use it.  And using it to its full capability turns it from a trinket into a productivity enhancing tool.

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    DSCN0448
    Image by lane.bailey via Flickr

    Rob Hahn, the Notorious R O B, had an interesting blog post about where the rebarcamp experience has gone… from where it started.

    I was lucky enough to make it to the first real estate bar camp (rebc), in San Francisco, in 2008.  It was a really cool experience.  The thing that most struck me about the event was that it was built on and based in sharing.  It was completely peer-to-peer. There were no PowerPoint presentations, no scheduled presenters, no vendor alleys.

    Since then, I have been to a few rebc events in different markets.  I’ve even been involved in organizing one.  And I have seen a variety of events, from the fairly heavily commercialized, to the zero presentation model.

    The issue that Rob pointed out was that many rebc events had morphed into a “Social Media 101” or “Tech 101” class format.  One presenter (likely with a PowerPoint presentation) would lecture the rest of the attendees on the subject du jour.  It wasn’t about peer-to-peer interaction, but rather, it became about a more traditional class experience… with a free lunch and free T-shirt.

    What is the solution? So many real estate professionals (real estate agents and mortgage brokers) seem to need that entry level instruction from folks that aren’t necessarily product vendors.  At the same time, those of us that have been involved in social media and technology for a while now REALLY need to get feedback and interaction at a different level.  We are actually pretty left out…

    Advanced technology and social media discussion and training is pretty tough to find… or an arm and a leg… or completely “vendor targeted” (use our system, blah, blah, blah).

    So, what’s next?

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    Remember from the intro post, these are the primary requirements I have for a To Do app for my phone/computer/the cloud…

    Among the requirements I have for a to do list are:

    • Repeating Tasks… I write on 4 blogs and maintain a couple of dynamic websites that always need fresh content.  So, I need to remember where I need to write posts each day.  My repeating tasks include:
      • Same day each month (gathering statistics in my local MLS)
      • Same day each week (weekly posts like my 53 Cool Concept series each Sunday)
      • Every X number of days (for places I post every four, eight or ten days, etc)
    • Ability to tag or note which tasks are for which purpose
    • Prioritization (so I don’t get caught up in stuff that doesn’t matter… missing things that are more important)
  • Ability to sync between my mobile device and other devices (laptop, cloud, etc.)
  • That seems pretty simple…

    Second up is GOALS ToDo Free.

    Repeating Tasks

    This is the one that kicks out most of the To Do Lists for me.  There are several options, which may make this a great opportunity for some folks, but I felt a little limited.

    • Daily – You can set tasks to repeat daily, as well as set them to repeat after a certain number of days…  In the free version, there doesn’t seem to be an option to have a task repeat each weekday.
    • Weekly – Tasks can be set to repeat on a weekly basis, as well.  So, if you have a task that needs to be done every Tuesday, or one that needs to be dome every three weeks, this is the option you would use.  I don’t see an option to do a task each Monday and Wednesday, for example.
    • Monthly – The next option would be a monthly task.  This can be set a specific day (November 20th for example) but not on a trigger (like the 3rd Saturday of the month).
    • Yearly – This option allows longer range tasks (like birthdays) to be set up.  It can even be set up to remind about the task after a period of years.  To do this, it has to be set up to repeat in 12 months… or 24 months… or whatever.

    Tags

    I don’t see a Tag capability, but there is a Context that can be applied to tasks to help group them.

    Prioritization

    We HAVE to be able to focus on the things that are most important.  GOALS ToDo Free has three priority levels: Immediately, Soon and Next.  There is an interesting option to be able to “refocus” tasks.

    I haven’t seen an option to sync with Google Calendar.  I’m also not aware of a Website or a way to deal with the tasks from my computer.

    Overall, I from my limited exposure, GOALS ToDo seems like an excellent option for project managing, or many other situations.  In fact, I can see it being very useful to track real estate contract and closing dates… but as an overall tasking calendar, it doesn’t seem to work for me.

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