Remember from the intro post, these are the primary requirements I have for a To Do app for my phone/computer/the cloud…
Among the requirements I have for a to do list are:
- Repeating Tasks… I write on 4 blogs and maintain a couple of dynamic websites that always need fresh content. So, I need to remember where I need to write posts each day. My repeating tasks include:
- Same day each month (gathering statistics in my local MLS)
- Same day each week (weekly posts like my 53 Cool Concept series each Sunday)
- Every X number of days (for places I post every four or eight days, etc)
- Ability to tag or note which tasks are for which purpose
- Prioritization (so I don’t get caught up in stuff that doesn’t matter… missing things that are more important)
Ability to sync between my mobile device and other devices (laptop, cloud, etc.)
That seems pretty simple…
This is the one that kicks out most of the To Do Lists for me. There are several options, which may make this a great opportunity for some folks, but I felt a little limited.
- Daily – You can set tasks to repeat daily, as well as set them to repeat after a certain number of days… (every third day or 19th day, whatever). There are some other options… they are under the “Weekly” tag.
- Weekly – Tasks can be set to repeat on a weekly basis, as well. So, if you have a task that needs to be done every Tuesday, or one that needs to be dome every three weeks, this is the option you would use. There is also the capability to set a task to be done on selected days of the week.
- Monthly – The next option would be a monthly task. This can be set a specific day (November 20th for example) or a trigger (like the 3rd Saturday of the month).
- Yearly – This option allows longer range tasks (like birthdays) to be set up. It can even be set up to remind about the task after a period of years.
Categories and Notes are the two options. Different lists can also be set up. This is a little more limiting that tags… but it isn’t terrible. The Notes are going to primarily be notes about how to do the task (assignments, links, other info). The Categories will likely be the way tasks are sorted.
We HAVE to be able to focus on the things that are most important. Checkmark has four priority levels: none, low, medium and high.
There are a lot of other options available… ranging from Google Calendar sync to Lists that can be created. Categories can be created, and the items can be sorted by due date, priority and title. Items can be backed up (and restored), as well as imported and exported. There is also email sharing. Let’s not forget there is a 3×3 widget that can be deployed on Android phones. The checklists are VERY flexible, and can be used as anything from a vacation checklist of items that need to be taken care of, to a grocery list. In effect, it is a nested to do list.
The weakness I have with Google Calendar sync revolves around repeating tasks. The tasks aren’t currently fully synchronized.
This is an interesting option, and holds some promise.