Remember from the intro post, these are the primary requirements I have for a To Do app for my phone/computer/the cloud…
Among the requirements I have for a to do list are:
Ability to sync between my mobile device and other devices (laptop, cloud, etc.)
- Repeating Tasks… I write on 4 blogs and maintain a couple of dynamic websites that always need fresh content. So, I need to remember where I need to write posts each day. My repeating tasks include:
- Same day each month (gathering statistics in my local MLS)
- Same day each week (weekly posts like my 53 Cool Concept series each Sunday)
- Every X number of days (for places I post every four or eight days, etc)
- Ability to tag or note which tasks are for which purpose
- Prioritization (so I don’t get caught up in stuff that doesn’t matter… missing things that are more important)
That seems pretty simple…
Second up is Astrid Tasks.
This is the one that kicks out most of the To Do Lists for me. There are several options, which may make this a great opportunity for some folks, but I felt a little limited.
Daily – You can set tasks to repeat daily, as well as set them to repeat after a certain number of days… (every third day or 19th day, whatever). There are some other options… they are under the “Weekly” tag.
- Weekly – Tasks can be set to repeat on a weekly basis, as well. So, if you have a task that needs to be done every Tuesday, or one that needs to be dome every three weeks, this is the option you would use. There is also the capability to set a task to be done on selected days of the week.
- Monthly – The next option would be a monthly task. This can be set a specific day (November 20th for example) but not on a trigger (like the 3rd Saturday of the month).
- Yearly – This option allows longer range tasks (like birthdays) to be set up. It can even be set up to remind about the task after a period of years. To do this, it has to be set up to repeat in 12 months… or 24 months… or whatever.
- Hourly – This is a cool little addition. I don’t have a need for it, but it does have the ability to set up a task to be repeated after a certain number of hours (like medicine that needs to be taken every 8 or 12 hours, for example).
Tags can be created to help search out tasks that need to be done or that have been completed. There is also a place to enter notes about the task that can help get it done. I don’t know if those notes are searchable.
We HAVE to be able to focus on the things that are most important. Checkmark has four priority levels: low, medium, high and emergency (I named them that… they go from ! to !!!!).
Astrid CAN be set up to sync with a Google Calendar, and I would bet that with the Add-ons there are a lot more options. One of the Add-ons that IS really interesting is Locale. With this, the list will be location aware, so it will be able to give you reminders that are tied to a location (buy milk when it knows you are at the grocery store). The drawback is that it will take time to set up the location, and tags would have to be regimented and applied.
The weakness I have with Google Calendar sync revolves around repeating tasks. The tasks aren’t currently fully synchronized.
This is an interesting option, and holds some promise. The monthly tasks not being available for the 1st Saturday (or whatever) is very limiting for me.
- To Do Lists… Checkmark (lanebailey.info)
- What To Do… (lanebailey.info)
- Getting Things Done… (lanebailey.info)